RCPS Athletics
Mrs. Patti Atkinson | 540-853-6075 
Director of Athletics/Supervisor of Health and Physical Education

Patrick Henry High School
2102 Grandin Road SW 
Roanoke, Virginia 24015 
(540) 853-2255
Athletic Director – Lee Johnson, (540) 853-1190

William Fleming High School
3649 Ferncliff Ave. NW
Roanoke, Virginia 24017 
(540) 853-2781
Athletic Director – Mr. Jamie Bednarek, (540) 853-2887

Lucy Addison Middle School
1220 Fifth St. NW 
Roanoke, Virginia 24016 
(540) 853-2681

James Breckinridge Middle School
3901 Williamson Road NW
Roanoke, Virginia 24012 
(540) 853-2251

John P. Fishwick Middle School
1004 Montrose Ave. SE
Roanoke, Virginia 24013 
(540) 853-6040

James Madison Middle School
1160 Overland Road SW 
Roanoke, Virginia 24015 
(540) 853-2351

Woodrow Wilson Middle School
1813 Carter Road SW 
Roanoke, Virginia 24015 
(540) 853-2358

July 2023 

Dear Athletes, Parents, and Guardians: 

Greetings! It is my pleasure to welcome you to another exciting year for athletics in 2023-2024. Roanoke City Public Schools {RCPS) is proud to offer 44 athletic programs at the middle and high school level. I look forward to this school year and the opportunity to work with so many outstanding young people who will become part of the legacy of RCPS. 

The Roanoke City School Board, Administration, and Building Level Administrators are eager to provide students with educational experiences in the classrooms and in athletic competitions. "We Are One" requires all of us to work together collaboratively, exhibiting our best behavior in all our interactions, in and outside of Roanoke. We will have a rewarding school year by moving forward, staying focused, and working together to represent RCPS well. 

All the best on a great season! 

Verletta B. White, Ed.D.
Superintendent

Visit the school calendar page to view important dates.

RCPS offers athletic / academic activity opportunities for students in grades 8 through 12 on junior varsity and varsity teams. Middle school teams for students in grades 6 through 8.  RCPS currently sponsors the following activities for the fall, winter, and spring. 

High School Sports

Fall
Cheerleading 
Cross Country (Boys & Girls)
Football   
Golf (Boys & Girls)
Volleyball (Girls)  
Theater (WF)  
E-Sports (WF)

Winter
Basketball (Boys & Girls)
Cheerleading 
Indoor Track (Boys & Girls)
Swimming (Boys & Girls)
Wrestling 
Debate 
Forensics 
Scholastic Bowl 
Theater (PH)

Spring
Baseball 
Lacrosse (Boys & Girls)
Soccer (Boys & Girls)
Softball 
Tennis (Boys & Girls)
Track (Boys & Girls) 

Middle School Sports

Fall
Cross Country (Boys & Girls)
Football   
Tennis (Boys & Girls)
Volleyball

Winter
Basketball (Boys & Girls)
Cheer/Pep Squad
Wrestling 

Spring
Baseball 
Soccer (Boys & Girls)
Softball 
Tennis (Boys & Girls)

Patrick Henry High School and William Fleming High School compete as members of the Virginia High School League (VHSL), the state governing body for interscholastic athletics and activities. Membership in the VHSL allows our teams to compete in conference, regional and state championships, when available. For interscholastic athletic competition, schools are grouped by enrollment. More information can be found at the VHSL website www.vhsl.org  

New Classification system

Middle Schools Athletic Schedules and information can be found at www.rcmsl.org

William Fleming High School
Colors: Royal Blue/Gold
Class 5A
Visit the online schedules

Patrick Henry High School
Colors: Purple/Gold
Class 5A
Visit the online schedules

Region C (15 Schools)

1. Albemarle
2. Clover Hill
3. Douglas Freeman
4. Franklin County
5. Hermitage
6. J.R. Tucker
7. James River (M)
8. L.C. Bird
9. Louisa County
10. Matoaca
11. Midlothian
12. Mills Godwin
13. Patrick Henry (R)
14. Prince George
15. William Fleming

Blue Ridge District

1. Lord Botetourt
2. William Byrd
3. William Fleming
4. Franklin County
5. Northside
6. Staunton River

River Ridge District

1. Blacksburg
2. Cave Spring
3. Christiansburg
4. Hidden Valley
5. Patrick Henry - Roanoke
6. Pulaski County
7. Salem

*Post-season guidelines – Top 8 teams make the region tournament*

Mission Statement

The mission of Roanoke City Public Schools (RCPS) Athletic Programs is to prepare student athletes physically, emotionally, and academically for lifelong participation in sports and to prepare them for the option to pursue post-secondary education. 

Statement of Philosophy 

RCPS believes that athletic participation promotes perseverance, thinking under pressure, loyalty, physical well-being, emotional control, and teamwork. We believe that athletes should be successful and responsible students who are recognized for their contributions to our schools. We believe that athletic participation is an important part of the middle and high school experience, and we encourage all students to become part of this program. 

We understand that participation on an athletic team demands a commitment that involves both dedication and sacrifice. This is required of not only our student athletes, but also coaches and parents. We believe that parent support is critical for the success of our program. 

Athletic Department Goals

• To recognize and support the role of athletics as a vital part of the education process.
• To support our school’s belief in the development of the whole person: spirit, mind, and body, through athletic competition.
• To supplement the academic program by providing for the development of physical skills and further development of personal character, self-discipline, and commitment.
• To provide opportunities for students to develop a sense of responsibility and learn leadership, organizational, and team participation skills.
• To conduct a sports program in accordance with the letter and spirit of the rules and regulations of our Schools, District, Conference, Region and VHSL.
• With these goals in mind, the student athlete, coaches, and administration will work together to abide by the regulations and goals of the sports program.
• Participation in athletic program is a privilege that must be continuously earned by student-athletes and coaches.
• By adhering, to these goals and standards of conduct we will maintain the best possible climate for personal growth, spirited competition, and loyal community support.
• Zero code of conduct infractions by our coaches.
  

In accordance with law, the School Board prohibits harassment/discrimination against students, employees, or others on the basis of sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any characteristic protected by law or based on a belief that such characteristic exists at school or any school-sponsored activity; equal access is provided to the Boy Scouts and other designated youth groups. 

The Complaint Procedure is established to meet the requirements of Title IX, the Americans with Disabilities Act of 1990 (“ADA”) and Section 504 of the Rehabilitation Act of 1973.  It may be used by anyone who wishes to file a complaint alleging discrimination/harassment in the provision of services, activities, programs, or benefits by the School Board of the City of Roanoke (Also referred to in this grievance procedure as the “School Board” or “Roanoke City Public Schools”).  School Board’s Policy GBA/JFHA, Prohibition Against Harassment and Retaliation, governs employment-related complaints of discrimination/harassment. 

The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem.  Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. 

The complaint should be submitted by the complainant and/or his/her designee as soon as possible and should be made within fifteen (15) days of the alleged violation to: 

Archie Freeman III
Chief Academic Officer
(540) 853-6113

or 

Hayley Poland
Assistant Superintendent of Student Services
(540) 853-1306

RCPS believes that athletes should be leaders by example on and off the court.  Each team will have their own team rules, but all athletes will be required to adhere to the following rules established by Roanoke City Public Schools.  All rules become effective for each VHSL regulated sport season the first day of tryouts through the last official day of the season. 

Academics

High School

• All athletes must maintain a 2.0 GPA during the preceding semester, or they will be required to attend tutoring sessions either before or after school.  Failure to attend and participate successfully in tutoring sessions will result in suspension from participating in games.
• If an athlete at the interim drops below a 2.0, then the athlete will be required to attend tutoring sessions for the remainder of the 9 weeks. Failure to attend and participate successfully in tutoring sessions will result in suspension from participating in games.

Middle School

•  All athletes must achieve a 2.0 GPA and no more than one ‘3’ in citizenship during the preceding nine weeks/interim period prior to participation in an activity.
• If a student’s GPA drops below a 2.0 during the playing season, he/she/they must participate in tutoring during the regular school and/or after school program. Grades will be reviewed every 4.5 weeks for students to remain eligible for participation. Athletes may continue to practice and participate if the above requirements are met.

Student Conduct

1. Decisions concerning an athlete’s eligibility to participate in the athletic program will be made by the local school administration subject to RCPS and VHSL rules and regulations.
2. All athletes are to abide by all school rules for student conduct and conduct themselves at all times in a manner that brings credit to themselves as athletes and as a representative of Roanoke City Public Schools.  The principal reserves the right to remove any athlete not representing high standards for their school.
3. Any athlete who becomes involved in a situation which is detrimental to the team and/or school can expect disciplinary action, in accordance with the Student Code of Conduct.  An athlete who is suspended from school is not eligible to practice, play or attend sporting events.  Suspension for fighting will carry an additional two game suspension upon returning to school.  Parents can appeal the additional two games to the Athletic Director if they feel that there were extenuating circumstances.
4. Any athlete who has been charged with any felony will be removed from the team until disposition of the charges.  If any athlete is found guilty of a felony, he/she/they will be removed from the team for 60 days or the end of the sports season, whichever is longer?Misdemeanor charges will be reviewed on a case-by-case basis and outcomes could affect participation in athletics.
5. Any athlete in the possession or under the influence of alcohol, drugs or other illegal substances will be removed from the team for sixty-days or end of that sports season whichever is longer.  This means that he/she/they cannot attend practice, travel, or attend banquets with their team.  These athletes will not be nominated for end of the season awards in that sport.
6. Any athlete with tobacco products (also included e-cigarettes, hookah, vaping, juuls, etc.) in their possession will be suspended from 2 games for the first offense and removed from the team if there is a second offense.
7. Any athlete involved in a fight or hate speech during competition will sit out 30% of total contest limitations for that sport per VHSL guidelines. Any athlete using or directing profanity to a contest official or leaving the bench area during an altercation will result in a suspension of 20% of the contest limitations for that sport. If that athlete is involved in another incident during the season, he/she will be removed from the team.
8. Hazing or bullying anyone will not be tolerated and will result in removal from the team for the remainder of the season.
9. Any athlete who has received a disciplinary consequence of In-School Suspension, Out-of School Suspension and/or who have been referred to law enforcement or court services MUST report the incident to the coach immediately.  The coach will present the facts to the athletic director and/or administrator who will determine eligibility.
10. Athletes are expected to be in school on time daily. Students who check in late or check out early may not be eligible to participate in an athletic activity on that day. This includes games, practices and any out of season workouts. Individual exceptions such as documented family emergencies, pre-arranged family trips, medical or dental appointments, school field trips, college visits, or other absences that are approved by the athletic director are accepted.  In-school suspension does not count as attendance for the purposes of this rule.  The discovery of a violation of any of these attendance/eligibility rules after the contest or event will result in suspension from participation on the next event or contest date.
11.  All athletes participating in out-of-season workouts, open gyms, try-outs, practices, and games must; (a) be living in the zone of the participating school or a student at that school, (b) have a current VHSL Physical Examination Form on file in the athletic office, (c) have a signed Code of Conduct and Concussion Information Sheet on file in the athletic office.  This policy is in accordance with VHSL and Roanoke City Public Schools guidelines.
12. Middle School Age Requirement – must not have reached their 15th birthday on or before August 1st of the current school year.
13. Middle School Football – 12-year-olds can play either on the middle school team or with a Parks and Recreation team.  You CANNOT play both nor can you quit one team to join the other.  Only six graders who have turned 12 years old on or before October 1st are eligible for middle school football. Prior approval must be made by the Director of Athletics and High School Head Football Coach for young six graders.
14. All uniforms and equipment issued to athletes must be returned within a week after the conclusion of the season. Students assume financial responsibility for missing, lost, or damaged equipment or uniforms. The athlete may not participate in the next athletic contest until equipment obligations are met and all fees are paid in full.
15. Athletes may not participate in more than one sport during a sports season unless the athlete has approval of the two coaches, and the two coaches have met with and received approval from the athletic director. Athletes must determine the primary sport and secondary at the beginning of the season. Athletes who are given permission will be monitored academically on a more frequent basis to assess their success maintaining dual participation status.
16. For safety reasons, athletes should not wear necklaces, rings, earrings, other piercings, or watches while training, practicing, or participating in games.
17. Locker rooms – Athletes will be issued a locker in the “locker room”, all personal items should be left locked in their locker during practices and games. Coaches will lock the locker rooms during practices and games.
18. Overnight Trip Permission Form – Any overnight athletic trip will require parent approval/signature before an athlete can attend the event.
19. Media Release - I understand by participating in extracurricular activities that my student’s picture and name may be used by media outlets.  Also, RCPS photographs athletes and games and those photos may be used on the RCPS website, Facebook, and Twitter.
20. Transportation - Athletic teams will travel on school buses, charter buses and rental vehicles.  Athletes will be released to their parents only to travel home from away games.  Parents must sign out only their child with the coach.  The parents may take another athlete home only if that parent has a written note from their parent with the name of parent who has permission to take home.
21. Each individual team will have additional rules that the athletes will be expected to follow.  These rules will be on file and approved by the Athletic Director prior to the season.  Any team rule violation must result in the parent and Athletic Director being notified by the coach as soon as possible.
22. Inclement Weather Protocol - When there is no school in session the following will occur:  1) Central Office will notify Athletic Directors whether practice/games are allowed.  2) Parents must give permission to provide transportation to and from practice.

Appeal Procedure

The student-athlete seeking to appeal a disciplinary decision made by the principal/athletic director must request an appeal hearing in writing to the District Athletic Director within 5 business days of the disputed decision. A written statement from the student-athlete stating the basis for the appeal must accompany the request for the appeal. This statement will become part of the appeal packet and will be shared with members of the Appeals Committee and with the representative of the Athletics Department. The Appeals Committee will conduct a hearing and provide written results of the hearing to the student-athlete within 5 business days of the hearing. The hearing shall be informal. Both the student-athlete and a representative of the Athletics Department will be allowed to present relevant information to the RCPS Appeals Committee at the hearing. Since the hearing is informal, neither party may have an advocate nor legal counsel present at the hearing. The decision of the Appeals Committee is final. 

Tryouts

Students must meet all eligibility requirements, including having the results of a valid physical exam on file, to try out for a RCPS athletic team. Because there is no guarantee a student will make the team, the school does not reimburse a student for any expense associated with trying out – including, but not limited to, the cost of the athletic physical or equipment purchased in anticipation of making the team.

Prospective athletes must follow the tryout procedure set by the coaches. Absences from tryouts for any reason may hinder a student’s chances of making the team. Athletes should discuss matters of this type with the coach and director of athletics (Principals for middle school). Tryouts are held regardless of holidays or vacations, and candidates are expected to be present for all sessions. Tryouts are held over at least a three-day period. There may be double sessions when school is not in session. Weather conditions may necessitate an indoor format or may extend the tryout period.

After the tryout period, those not progressing will be notified by the coach. Any additional cuts follow the same format for notification. Trying out for a second, same season sport – after being cut from another one – is allowed at the discretion of the coaches and athletic director. Once an athlete leaves a team for another sport, he/she cannot switch back. Before considering switching sports, athletes should meet with the athletic director for guidance.

There is some overlapping of sports seasons. Students who are participating in previous season’s sport may not quit that sport to practice in another. There is no penalty or disadvantage in the second sport because of this rule. Tryout periods must be extended for candidates involved in another RCPS athletic team whose season has not yet been completed. Tryout periods may be extended for candidates who are returning after a significant injury, candidate not enrolled as a RCPS student during the initial tryout period but, upon enrolling, meets all eligibility requirements and/or the number of participants in each sport drops below an acceptable level. The principal and/or athletic director approves player selection decisions made by the coach. Once approved, the selections are final, and no changes are made only if a selected candidate declines participation. Candidates can hear from the coach his or her rationale for the selections. Parents seeking further information may contact the coach. However, no selection decision is changed without prior approval of the athletic director. Candidates and their parents must respect the decisions of the coach. Any inappropriate language or behavior directed toward the coach by the candidate, or their parent or guardian may result in the candidate being suspended from further athletic participation.

A ‘drop’ is defined as a decision by an athlete, parent, or guardian that the student will no longer participate in the sport for the remainder of the season. When dropping from a team, an athlete must discuss the situation with the coach before the drop is finalized. Once finalized, all equipment that was issued must be returned in good condition as soon as possible. Dropping from a team is a very drastic step that disrupts much of the work the team accomplished up to that point. An athlete and his or her parent or guardian should consult with the coach prior to making this decision. A student may not drop from a sport that conducted tryouts and subsequent cuts, and then participate in another sport. 

Communication

Communication expected from parents:

• Notification of any schedule conflicts well in advance of the date in question.
• Specific concerns about a coach’s philosophy, actions, and/or expectations.
• Disclosure of other issues as they apply to your child’s participation on the team.

Communication you should expect from your child’s coach:

• Philosophy of the coach.
• Expectations the coach has for your child, as well as all the participants in the program.
• Locations and times of all practices and contests.
• Team requirements, i.e., practice, fees, special equipment, and off-season conditioning.
• Procedure should your child be injured during participation.
• Discipline that results in child’s dismissal from the team.

The Virginia High School League (VHSL) is the governing body for Virginia interscholastic athletics. All rules and regulations governing high school athletes and athletics are legislated by this organization. A complete text of these regulations is available from the school athletic director or can be found at www.vhsl.org.

Download selected sections of the VHSL handbook below from Sections 27 and 28:

Section 27

Section 28

Student-Athlete Code of Conduct

It is our belief that athletics provides an opportunity for the development of athletic skills, physical conditioning, good health, and positive character traits.  We believe that every athlete in Roanoke City Public Schools should strive towards the following:

• To develop the skills necessary to participate competently in the games and demonstrate knowledge of the strategies of the game.
• To demonstrate a level of physical fitness, conditioning, and healthy eating habits to participate competently in games.
• To recognize the necessity to abstain from the use of alcohol, tobacco, and other drugs to achieve the benefits of participating in interscholastic athletics.
• To recognize that character counts and to strive to be dependable, committed, respectful of others, truthful, and a good teammate.  This includes but is not limited to the use of social media such as Facebook, Instagram, and Twitter.
• To accept responsibility for the consequences of one’s actions and do not make excuses or blame others.
• To accept winning and losing graciously by congratulating your opponent and not displaying negative behaviors.
• To refrain from “trash talk” with opponents or teammates.
• To set good examples for teammates, younger athletes, fans, and the community.

Coach's Code

The Athletic Director and Coaches are leaders, dedicated to more than X’s and O’s of competition.  As leaders and role models to our student athletes, RCPS coaches and Athletic Director will: 

• Exemplify the highest character as a role model for our athletes and recognize the importance of the self-image of both the athletes and the team.
• Establish with athletes that they are students first and success in the classroom is expected.
• Establish realistic goals and vision for each season and communicate them with their athletes and parents.
• Create a set of training rules that reflect the positive value of disciple, character and abstaining from the use of alcohol, tobacco, and other drugs.
• Build and maintain ethical relationships with coaches, parents, and administrators.
• Strive for excellence in coaching skills and techniques through professional improvement.
• Be modest in victory and gracious in defeat.
• Encourage young athletes to pursue multiple sports as this will improve their athletic abilities in all sports as well as enhance college applications.
• Coaches will always demonstrate the highest standards of sportsmanship.

Parent's Code

Parents play an important role in the development of the student athletes in RCPS and the success of our programs.  Therefore, we expect parents to do the following: 

• Be a positive role model through their action to make sure that their child has the best possible experience in athletics.
• Show respect for opposing players, coaches, spectators, and officials.
• Parents are not allowed on the playing field, court, or pool area during or after an RCPS athletic event.  If an altercation occurs at the event, any parent that enters the field of play (including after the game) will lose their privilege of attending events at the school for the rest of the season.  This is for your safety and the safety of all athletes.  The coaches, administrators and police will break up any altercations and get your athletes to a safe location.
• Do not attempt to instruct your child before, during or right after a contest as this might be in conflict with the coach’s plans.
• Take time to talk with coaches in an appropriate manner, including proper time and place, if there is a concern.  Examples of possible concerns are the treatment of your child, mentally and physically, ways to help your child improve. Concerns about your child’s behavior, concerns about your child’s academic progress.
• Be sure to follow the designated chain of command. (Coach, Athletic Director, Principal)
• If an athlete has issues with playing time, he/she should speak to the coach.  A coach will not discuss playing time, other players or coaching decisions with parents.
• Please reinforce our alcohol, tobacco, and other drug-free policies by refraining from the use of any of such substances before or during an athletic event.
• Help your child learn that success is experienced in the development of their skills and that they can feel good about themselves, win or lose.  Praise them and their teammates as they improve their skills as individuals and as a team.
• Try your best to be completely honest about your children’s athletic capability, competitive attitude and sportsmanship and actual skill level.
• Try not to re-live your athletic life through your children in a way that creates pressure. You fumbled; too, you lost as well as won. You were frightened, you backed off at times, and you were not always heroic. Do not pressure them because of your lost pride.
• Always remember that children tend to exaggerate, both when praised and criticized. Temper you actions and investigate before overreacting.

Athletic Training Program

It is well documented that injury is reduced, and performance enhanced when health, fitness and safety training are supported. The certified athletic trainer (ATC) is responsible for providing not only emergency care to injured athletes, but also provide injury prevention, and rehabilitation and reconditioning of athletic injuries. While the role of the ATC is not to take the place of the family physician, the ATC can act as a liaison between the athletes, coaches, parents, and medical community, as well as carry out the direction of a physician regarding care and rehabilitation after an injury. Physician Response forms and Medical Information Release forms are available to help encourage appropriate communication between the treating physician and the ATC regarding a student-athlete’s injury or condition. RCPS requires the ATC to be informed of all injuries and conditions that impact the participation status of a student athlete. 

Blood Drives

For safety reasons, athletes whose sport is in season are advised not to donate blood on practice or contest days. 

Conditioning

The athletic department provides information for training and conditioning appropriate to the sport. A weight room is available to meet training requirements (High Schools). The athletic department provides appropriate supervision. Courses and training times, as available, are posted in the school. 

Injuries

The coaching staff endeavors to reduce the risk of injury by maintaining professional standards; however, as a condition of participating in sports, the athlete and his/her parent or guardian must sign the Acknowledgement of Risk and Insurance Statement on the VHSL physical form. Participation in athletics may result in injury, paralysis or even death/ choosing to participate acknowledges these risks.

The athletic trainer provides first aid and injury assessment. Appropriate measures are taken in the event of an incident, and parents are called, if necessary. The selection of a physician or a facility for follow up treatment or rehabilitation is a personal choice, but consultation with the athletic trainer usually results in better medical decisions.

If an athlete receives an injury that prevents full or customary participation in practice or games, he/she will be placed on the school’s “Restricted Activities List”. The student may not resume full team activity until cleared to do so by a physician, the school’s athletic trainer, the coach, the athletic director and the parent or guardian. Any of these parties has the authority to restrict an athlete’s participation. Athletes must return physicians note to athletic trainer for full participation before athlete may resume practice. 

Nutrition

The athletic department will: (1) encourage proper nutritional conditioning for the athlete’s sport, (2) encourage appropriate diets and hydration for athletic performance, (3) discourage inappropriate diets for weight loss, and (4) discourage inappropriate performance-enhancing drugs and activities. 

Insurance Claim Form

I understand that my child’s school may not know that I have taken my child to see a physician, or an emergency room visit for an injury sustained during his/her sport while in a Roanoke City school practice, game, or event.  It is the parent’s responsibility to contact the child’s middle school or the athletic trainers at their high school to start the process of generating an insurance claim form. 

The Roanoke City Public Schools has been able to secure a SECONDARY Insurance Coverage for all student-athletes participating in middle and high school sports. The insurance is paid for by the RCPS.

All athletes must complete and return the signed athletic insurance information cards prior to any tryout or practice session. Athletes and parents should also be advised that the RCPS Athletic Insurance is limited in coverage and is intended to supplement family-owned policies.

Parents are responsible for making all claims. Notification of injury forms must be picked up from the high school’s athletic training office or from the middle school principal’s office. Notification of injury forms must be submitted to the company within 90 days of the accident and the initial treatment for the injury must have commenced within 90 days of the injury.

All athletes are covered by catastrophic insurance provided thru the VHSL. 

How to File a Claim

To process your claim please submit the following three pieces of information: 

1. Completed and Signed Claim Form
2. Itemized Bills
3. Explanation of Benefits from your PRIMARY Insurance Carrier

These documents should be mailed, emailed, or faxed to:

A-G Administrators, Inc. Claims Department
P.O. Box 979 
Valley Forge, PA. 19482
Claims1@agadm.com
Fax: (610) 933-4122
Phone: (610) 933-0800
Toll-Free: (800) 634-8628

1. The Claim Form enables us to open a claim for the treatment of your injury. To avoid delays in claim processing please be sure the “other insurance” portion of the claim form is completed in full. The claim form must be signed by a school official such as a coach or athletic trainer.
2. Itemized Bills: Please include copies of all medical bills, showing the name and address of the provider of service, date of service, type of service and the charges. Account statements or “balance due” statements are helpful, but do not contain all the information needed to process the charge.
3. Explanation of Benefits: If you have other medical insurance, all medical bills must be first submitted to that carrier for their determination of eligibility. If the charges are not paid in full by the other medical insurance carrier, we will need to see a copy of the “Explanation of Benefits” from that carrier prior to issuing benefits from this office. If you have no primary medical insurance the need for an “Explanation of Benefits” will not be applicable to your claim.

What is a Concussion? 

A concussion is a brain injury. A concussion can be caused by a blow to the head or body which causes the brain to move rapidly inside the skull. Concussions affect the metabolic processes of the brain. This just means that the chemicals are not reacting with each other the way they should. All concussions are a serious medical concern, even “getting your bell rung.” MRI’s and CT’s are good for ruling out more time sensitive injuries such as bleeding in/around the brain or a skull fracture; however, they cannot show a concussion.

• A concussion is a brain injury.
• All concussions are serious.
• Concussions can occur without loss of consciousness.
• Concussions can occur in any sport.

Signs and symptoms of a concussion can show immediately or may not show up for days or weeks later. If an athlete reports any symptoms of a concussion or you recognize any signs, seek medical attention as soon as possible.  

Observed Signs

• Athlete appears dazed or confused
• Does not understand simple instructions
• No short-term recall
• Cannot recall date, location, sport, name, etc.
• Moves clumsily
• Slow to answer questions, if at all
• Loses consciousness (even briefly)
• Behavior or personality changes
• Cannot recall events pre-injury
• Cannot recall events post injury 

Reported Symptoms

• Complains of headache or pressure
• Nausea or vomiting 
  Problems with balance or dizzy
• Double or blurry vision
• Sensitivity to light  
• Sensitivity to noise
• Feels sluggish or in a fog
• Concentration or memory problems
• Complains of ringing in the ears 

Return to Play

Concussions can be a life-threatening injury and should be treated with care. Some signs and symptoms will resolve immediately, others will linger for days or weeks. It is important that the athlete does not return to play before he/she is completely healed from the concussion. If an athlete obtains a second blow to the head before he/she is healed from the initial brain injury, then the possibility of long-term effects is greater and there is a chance of incurring Second Impact Syndrome (SIS). SIS is considered the events that occur after the second concussion which may cause brain swelling, long term effects on brain function and can be fatal. Consideration for return to play should not be considered until the athlete is symptom free. After symptom free, athletes may begin a slow progression back to activity as long as no symptoms recur. Standard return to play protocol is 7 days after all symptoms have subsided. 

5 Phases to Return to Play

• Phase 1 – Low impact activity, no resistance training (Ex. Stationary Bike or walking 10-20 minutes)
• Phase 2 – Initiate aerobic activity fundamental to specific sport (Ex. Skating or running, may also begin progressive strength training activities)
• Phase 3 – Begin non-contact sport specific drills (Ex. Dribbling, fielding, batting, etc.)
• Phase 4 – Full Contact in a practice setting
• Phase 5 – May return to practice or play if remains asymptomatic.

Repeated Concussions

After an athlete sustains one concussion, they are more likely to sustain a second one, compared to others that have not been concussed. Repeat concussions, even when mild, can increase the risk of post-concussive symptoms, such as headaches, memory loss, difficulty concentrating, etc.  
Please see the following links for more information.  
https://www.nata.org/node/3973
https://www.nata.org/press-release/031014/nata-issues-new-position-statement-management-sport-concussion
https://www.cdc.gov/headsup/highschoolsports/index.html 

In sudden cardiac arrest, the heart suddenly loses its normal rhythm and stops pumping blood. It typically strikes without warning, and unless effective emergency steps are taken immediately, death or serious disability will occur.

Sudden cardiac arrest in young athletes is usually caused by a structural or electrical abnormality of the heart. Most of these abnormalities are inherited but remain undiagnosed and may be unknown to the athlete. Exercise can be a trigger for sudden cardiac arrest in individuals with an abnormal heart condition. 

Warning signs of sudden cardiac arrest

Athletes with the following warning signs: 

• Fainting during or right after exercise,
• Chest pain or discomfort with exercise,
• Excessive shortness of breath during exercise,
• Racing or fluttering heart palpitations or irregular heartbeat,
• Dizziness, or lightheadedness,
• and/or Extreme unexpected fatigue during or after exercise.

A student-athlete reporting any warning signs of SCA should be removed immediately from activity and referred for further evaluation. When SCA happens, the student collapses, does not respond or breathe normally and becomes unresponsive. The student may gasp for breath and have tremors (seizure-like) movement, but the student’s heart has stopped. Sudden cardiac arrest leads to death if not treated within minutes and is fatal in 92 percent of the cases. Survival depends on immediately activating EMS/calling 911, starting cardiopulmonary resuscitation (CPR), and using an Automated External Defibrillator (AED) if available.  

What happens if your student athlete displays any of the above warning signs? 

Senate Bill 463 § 22.1-271.8. requires that a student-athlete who is experiencing symptoms that may lead to sudden cardiac arrest be immediately 
removed from play. A student-athlete who is removed from play shall not return to play until they are evaluated by and receives WRITTEN CLEARANCE to return to physical activity by an appropriate licensed health care provider. 

More Information

https://bocatc.org/newsroom/aed-and-school-athletics-infographic?category_key=at

https://law.lis.virginia.gov/vacode/22.1-271.8/ 

The process of selecting a college is one of the most difficult and rewarding experiences that a student goes through in high school. This process works best when the student, parents or guardians, guidance counselors, teachers, coaches, and administrators all work together in this process.  It is a long, complicated process that is best when it is started early. The following information can assist in the process of selecting a college or university and preparing for college athletic participation.  This is only a basic guide for navigating the process; a meeting should be held with the student’s professional school counselor to discuss the entire process.  A student athlete interested in attending college and participating in NCAA athletics should obtain a copy of NCAA Guide for the College-Bound Student-Athlete from the Guidance office. 

Should you have additional questions, please feel free to contact the school guidance coordinator for more information. 

Grades 9 & 10

• Pursue academic and behavioral excellence. Make sure you are aware of NCAA sliding scale with regard to eligibility requirements and that your classes are consistent with NCAA guidelines.
  • Meet with your school counselor to assure your classes are NCAA approved. http://www.ncaa.org
• Develop a sports resume of athletic achievements including stats, news clippings, etc...
• Attend sports camps to increase exposure, improve skills, and to gain contest experience.
• Participate on high school teams year-round, if possible, to gain a wider perspective, increase strength and conditioning, and create a more impressive resume.

Grade 11

• Lock in your 10 classes by the end of your junior year.
• Continue your hard work in the classroom. Make your best effort in school and get the highest grade point average (GPA) possible. Take a strong academic load that is not only challenging, but also meets the NCAA requirements.
• Enroll during the fall semester clearinghouse at http://www.eligibilitycenter.org
• Meet with your guidance counselor regarding your interests and the recruitment process. Develop a list of schools with the help of your school counselor, coach, and athletic director.
• Take required standardized tests (SAT or ACT).
  
  • For information on the SAT http://www.collegeboard.com/student/index.html?student
  • For information on the ACT http://www.actstudent.org
  • Make sure you are aware of the NCAA sliding scale and eligibility requirements.
    
    •  http://www.ncaa.org
•  Continue to develop your athletic resume.
• Obtain literature and visit colleges you may be interested in attending.
• Work with your coach to evaluate your athletic skills to determine a realistic level of competition.
• Attend sports camps during the summer.
• Attend financial aid seminars and fill out appropriate financial aid forms in consultation with your school counselor.
• Over the summer request that your teachers and/or high school coaches write letters of recommendation to the colleges to which you have applied.

Grade 12

• Continue to pursue excellence in the classroom.
• At the beginning of the school year request that your teachers and/or high school coaches write letters of recommendation to the colleges to which you have applied.
• Request and return college applications as early as possible.  Pay attention to application deadlines.  Work closely with school counselor to be familiar with the application process.
• Be familiar with the NCAA eligibility requirements and the NCAA Clearinghouse.
  
  • https://web3.ncaa.org/ecwr3/
  • Meet with your school counselor to make sure you have filled out all appropriate paper work.
• Complete and return financial aid forms paying close attention to deadlines.  You can complete the free application for federal student aid (FAFSA) beginning January 1st.
• Continue to keep your athletic resume updated.
• Re-take SAT or ACT tests if necessary.
  
  • http://www.collegeboard.com/student/index.html?student
• Contact college coaches to express interest in their school athletic program.  Include your athletic resume and other pertinent information during the fall semester.

Roanoke City Public Schools is committed to showing good sportsmanship and appropriate conduct at all school events. This includes spectators, fans, players, and coaches representing our schools.

We all must understand the spirit of fair play and that good sportsmanship is expected in Roanoke City. Below are some reminders about good sportsmanship and conduct expectations during our events. 

• Do not use bad language and harass participants/athletes, coaches/sponsors, officials, school administrators, or other spectators.
• Always show good sportsmanship since young people learn best by example and encourage the resolution of conflicts without resorting to hostility or violence.
• Remember that you are at a contest to support and cheer for your team, not to yell at, intimidate or ridicule the other team and its fans.
• Remember that a ticket to an interscholastic athletic event is a privilege to observe the contest, not a license to verbally assault others and be generally obnoxious.
• Refrain from taunting or making any kind of derogatory remarks to your opponents during the game.
• Use only those cheers and comments that support and uplift the participants involved.

As fans, we must acknowledge that we are also role models. We must remember that school athletics are an extension of the classroom, offering learning experiences for our students. We must show respect for all players, coaches, spectators, officials, and support groups. We will participate in cheers that support, encourage, and uplift the teams involved.

It is everybody’s responsibility to be a model of good sportsmanship that comes with being a fan of this school. 

Dr. Verletta White, Superintendent
Archie Freeman III, Chief Academic Officer
Chris Perkins, Chief Operations Officer
Patti Atkinson, Director of Athletics

In order to participate in RCPS athletic/extracurricular programming, students and parents/guardians must download, complete, sign, and return both sides of the below form:

2023-2024 Athletic & Extracurricular Activities Acknowledgement Form