Facility Use & Rentals

The facilities may be used by governmental, community, civic, service, and professional groups and organizations from within the division by paying fees in accordance with the building rental rates.

In addition to the building rental rates, at least one school division employee must be present and responsible when school buildings are being used. Facility users requiring the assistance of additional school personnel (such as custodian, security, stage crew, etc.) beyond the employee’s normal work schedule will be billed for the employee’s salary and benefits. (See rates below.)

The fee structure is established for groups/organizations as follows:

• CLASS A - Any charitable or non-profit community organization located within the City of Roanoke offering to present free a lecture or program, instructive and beneficial to the public.  Insurance certificate required.
• CLASS B - Any charitable or non-profit community organization located within the City of Roanoke offering to present a lecture or program instructive and beneficial to the public, for which admission is charged, or a collection is taken.  Insurance certificate required.
• CLASS C - Any charitable or non-profit community organization not located within the City of Roanoke or any commercial, for-profit organization offering to present a lecture or program, instructive and beneficial to the public. Insurance certificate required.

FEE STRUCTURE

Flat Rate Usage Fee

Flat rate usage fees and/or fee waivers require the approval of the Chief Operations Office. 

Additional Charges:

1. At least one school dvision employee must be present and responsible when school buildings are being used. In addition to the above rates, groups/ organizations shall pay the salaries and benefits of custodians, cafeteria employees, police, stage crew, etc., that may be required.
   1. Auditorium/Stage Lighting Crew — $40.00 per hour
   2. Building Services/Operations Worker — $40.00 per hour
   3. Security — $40.00 per hour
   4. Site Supervisor — $40.00 per hour
2. Energy Surcharge – Groups/organizations using indoor facilities requiring electricity/lighting per room, shall have a surcharge applied at the rate of:

All groups, except those associated with Roanoke City Public Schools, shall provide insurance naming Roanoke City Public Schools as additional insured. The policy shall have a minimum coverage of $1,000,000 bodily injury and property damage combined.  The insurance certificate must accompany the completed application.

At least one school dvision employee must be present and responsible when school buildings are being used. Additionally, RCPS may require that an employee be present out-of-doors when, in his/her judgment, the situation warrants such a decision.

 The use of Roanoke City Public Schools, score boards and sound systems must have an RCPS approved user listed on application.

The parties signing an application shall be responsible for the conduct of the people whom they admit and for any infraction of the rules and shall pay the cost of any damage caused by them or their patrons during the period of their use of the building. When directed by Roanoke City Public Schools, they shall provide police supervision and parking attendants to maintain order.

Per Roanoke City Public School policy, the usage of tobacco products, nicotine vapor products are not allowed on school property at any time.

All food provided during events must be prepackaged. Onsite food preparation or cooking is strictly prohibited on RCPS property due to health and safety regulations. This includes the use of grills, deep fryers, hot plates, and similar equipment.

An exception is made for food prepared by a licensed food truck or trailer, provided that appropriate documentation and licensing from the local health department is submitted and approved prior to the event.

Additionally, food and drinks are not allowed inside gymnasiums under any circumstances. This policy helps preserve facility cleanliness, supports the sustainability of gym flooring, and ensures the safety of all participants.

Doors and windows are not to be propped open at any time. Failure to do so may result in immediate termination of facility access and/or future rental restrictions.