What Happens to Benefits When You Leave Employment?
If you are covered under the medical, vision, and/or dental insurance plan(s) with Roanoke City Public Schools and you terminate employment, your medical, vision and/or dental coverage ends the last day of the month in which you terminate*. If, however, your last day of employment is at the end of your contract in June, or if you terminate after the end of your contract in July or August, your medical, vision and/or dental coverage ends August 31, 2023**.
For example:
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Last Date of Employment
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Last Month of Coverage
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Date Benefits End
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*
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3/17/23
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March
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3/31/23
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**
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end of contract in June
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August
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8/31/23
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For questions regarding your benefit termination date, contact the Benefits Coordinator at [email protected] or 540-853-2728.
COBRA MEDICAL, VISION, AND DENTAL COVERAGE
By law, employees with health insurance are provided the opportunity to continue coverage for up to 18 months upon termination of employment via the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). Under COBRA, the payment an employer can collect from a former employee is 102% of the total cost for a premium. The rates in the chart below reflect the COBRA monthly rates for January 1, 2023 through December 31, 2023.
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Coverage Levels
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MEDICAL
HDHP
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MEDICAL
HRA
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MEDICAL
Traditional Plan
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Employee Only
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$584.80
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$902.70
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$1,501.10
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Employee & 1 Child
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$836.40
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$1,297.10
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$2,159.00
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Employee & Spouse
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$1,164.50
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$1,800.30
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$2,998.80
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Family
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$1,441.60
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$2,225.30
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$3,707.70
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Coverage Levels
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VISION- Enhanced
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Medical and vision coverage is bundled. Basic Vision is included with medical coverage, and Enhanced Vision costs are noted to the left.
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Employee Only
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$7.96
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Employee & 1 Child
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$14.13
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Employee & Spouse
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$13.50
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Family
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$20.44
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Coverage Levels
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DENTAL
Low Plan
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DENTAL
High Plan
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Employee Only
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$32.55
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$49.92
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Employee & 1 Child
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$52.36
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$80.07
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Employee & Spouse
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$52.36
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$80.07
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Family
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$87.15
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$133.23
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AFLAC
AFLAC will send you a mailing asking if you wish to continue payment for your policy. AFLAC contact information:
Phone Number: 800-992-3522
ALLSTATE
Allstate will send you a mailing asking if you wish to continue payment for your policy. Allstate contact information:
Phone Number: 800-521-3535
Website: https://www.allstateatwork.com/mybenefits/User/Login/
COBRA
PayFlex Systems USA, Inc. is the COBRA Administrator for Roanoke City Public Schools. PayFlex Systems USA, Inc. will mail COBRA paperwork to you, and all COBRA correspondence, questions, and payments should be directed to PayFlex Systems USA, Inc.
Phone Number: 800-359-3921
EMPLOYEE ASSISTANCE PROGRAM (EAP)
This program is available to active employees and participation in the program ends upon termination. EAP contact information is as follows:
Phone Number: 800-992-1931 or 540-981-8950
Website: http://www.carilionclinic.org/eap
FLEXIBLE SPENDING ACCOUNTS (FSA) HORACE MANN/WAGEWORKS
2022 FSA Dollars
- Health FSA
- Once your plan ends 12/31/22, you have a 2 ½ month grace period (3/15/23) to incur expenses. The deadline to submit expenses for 2022 funds is 3/31/23.
- If you terminate employment in 2023, you can no longer incur expenses. You must submit your 2022 claims for reimbursement by March 31, 2023.
- Dependent Care FSA
- Once your plan ends 12/31/22, you have a 2 ½ month grace period (3/15/23) to incur expenses. The deadline to submit expenses for 2022 funds is 3/31/23.
- If you terminate employment in 2023, you can no longer incur expenses. You must submit your 2022 claims for reimbursement by March 31, 2023.
2023 FSA Dollars
- Health FSA
- You must incur claims for reimbursement for 2023 FSA money through the end of the month in which you terminate.
- A participant who terminates at the “end of contract” in June, may incur claims through 8/31/23.
- You may be able to continue your Health Flexible Spending Account through COBRA if you have under spent the account and terminated before the end of plan year.
- If you terminate employment in 2023, before the end of the year, you will have 90 days from the end of the plan year (3/30/24) to submit claims that were incurred prior or by your termination date.
- Dependent Care FSA
- You may incur claims for reimbursement for 2023 FSA money through the end of the plan year (12/31/23).
- If you terminate employment in 2023, before the end of the year, you will have 90 days from the end of the plan year (3/30/24) to submit claims that were incurred through 12/31/23.
Phone Number: 877-924-3967
Fax Number: 877-353-9236
Website: wageworks.com
403(b), 457(b), and Roth Plans
If you have an account through Roanoke City Public Schools, please contact PenServ Plan Services, Inc., the district’s Third Party Administrator (TPA), to learn about your distribution options. Representatives from PenServ may be reached at:
Phone Number: 800-849-4001 or
Email: [email protected]
VIRGINIA RETIREMENT SYSTEM (VRS)
As a terminated employee and a member of the VRS, you have several options regarding your member contributions and interest.
- leave your retirement contributions plus interest in VRS
- receive a refund on the accumulated contributions plus interest
- roll your refund into an eligible plan or Individual Retirement Account (IRA)
- Leaving Your Funds in VRS
If you elect to leave your retirement contributions in VRS, you will defer your retirement benefits and retain the service credit that you earned. This credit can be added to any service that you may earn with any future VRS-covered employment. If you are vested (a minimum of five years of VRS service credit), you qualify for a retirement benefit if you meet age and service requirements.
If you elect to leave your member contributions in VRS, please update VRS with any demographic changes. You may elect at any time to take a refund or roll your refund into an eligible plan or IRA.
- Taking a Refund or Rollover
Contact VRS at 888-827-3847 to initiate a refund or a rollover. For more information go to the VRS website: www.varetire.org. See details below:
Refunds
Plan 1: If you request a refund and are vested (you have at least five years of creditable service) you will be eligible for a full refund of your member contribution account balance. If you are not vested, you will be eligible for a refund of the balance, excluding any member contributions made by your employer to your account after July 1, 2010 and the interest on these contributions.
Plan 2: If you request a refund and are vested (you have at least five years of creditable service) you will be eligible for a full refund of your member contribution account balance. If you are not vested, you will be eligible for a refund of the balance, excluding any member contributions made by your employer to your account after July 1, 2010 and the interest on these contributions.
Hybrid Plan: If you request a refund and are not vested (you have fewer than five years of creditable service), you will receive your own contributions and interest in your member contribution account. If you have any member contributions paid by your employer in your account, you will forfeit these contributions and interest. If you are vested, you will receive a full refund of your member contribution account balance, including any employer-paid member contributions and interest.
Taxes: VRS withholds 20% Federal and 4% Virginia State income tax from your refund (if you are living in Virginia at the time you take the refund). If you receive the refund before you reach age 59 ½, you may also be required to pay an additional 10% tax penalty imposed by the IRS.
- Rolling Over Your VRS Member Contribution Refund
A rollover is a transfer of all or part of your contributions and interest to another eligible plan or IRA such as a Traditional IRA, 403(b) plan, 457(b) plan, 401(k) plan, or other qualified plan as allowed by the Internal Revenue Code.
Additional VRS Questions
Additional information and forms are available:
Website: www.varetire.org
Phone Number: 888-827-3847
VRS LIFE INSURANCE THROUGH SECURIAN
To maintain insurance, you may "convert" all or some of your Basic or Optional insurance into an individual policy. Conversion is guaranteed if exercised within 31 days of termination. Life insurance is converted to an individual policy with a whole life plan of insurance. The cost is at non-group rates and is directly billed by Minnesota Life. Once the policy is issued, the insured may take advantage of the "adjustable" features of the policy which may mean changing to a lower term. You can obtain the form to convert your coverage from the VRS Website:
Website: www.varetire.org
Form: Conversion form VRS-35E
CITY OF ROANOKE RETIREMENT
If you are covered under the City of Roanoke retirement, please contact the City of Roanoke at 540-853-2062 for information and assistance.
VIRGINIA EMPLOYMENT COMMISSION (VEC)
If eligible, contact the local VEC office to file for unemployment benefits. Individuals eligible for unemployment benefits include those whose jobs are lost through reduction in force or position elimination.
Virginia Employment Commission (VEC)
1351 Hershberger Road
Roanoke, VA 24012
540-204-9660
- Website: Individuals are encouraged to use VEC online services (www.vaemploy.com) as a first option. The response time is much faster using the online service rather than by telephone.
- If you elect to use their phone services: 866-832-2363.
SICK LEAVE DAYS
- To receive payment for accumulated sick leave days, you must have been employed with Roanoke City Public Schools for a minimum of ten years in a sick leave eligible position. A request for payment must be submitted on the Sick Leave Request form to the Payroll Department. Maximum sick leave payout is 180 days and the payout rate is $20 per day. Requests will be honored by RCPS for up to 3 years from your termination date. You are responsible to contact RCPS no later than 3 years from your termination date to be eligible for payout.
- Any sick leave balance, regardless of length of service, may be rolled over to other Virginia school systems or Virginia public entities that accept sick leave rollovers. Requests will be honored by RCPS for up to 3 years from your termination date. Please follow your new employer’s process and submit your new employer’s form to RCPS Human Resources. You are responsible for contacting RCPS no later than 3 years from your termination date to be eligible for roll over.
VACATION DAYS
- You are allowed payment for vacation days up to the maximum accumulation allowance per years of service (SB policy GBJ).
TERMINATION DATES
Unless otherwise noted, dates of termination are based on the last date of your contract and are as follows:
- 10 Month employees – June 7, 2023 or June 8, 2023, depending upon position
- 10.5 Month employees – varies by contract
- 11 Month employees – varies by contract
- 12 Month employees – June 30, 2023
UPDATE YOUR CONTACT INFORMATION
To receive important mailings such as your W-2 and 1095C forms, please send any changes regarding your name, phone number and address to Human Resources.
QUESTIONS
If you have any questions regarding your benefits, contact the Benefits Coordinator at n[email protected] or 540-853-2728.
ADDRESS
Human Resources. AOC Payroll
Roanoke City Public Schools Roanoke City Public Schools
201 Campbell Ave. SW 40 Douglass Ave. NW
Roanoke, VA 24011 Roanoke, VA 24012