The Chief Financial Officer and Accounting Department Staff are responsible for developing the annual General Fund, Food Services Fund, and Special Revenue (Grants) Fund Budgets.  The budget plans for each of these three funds are put together to form the Roanoke City Public Schools Annual Budget, sometimes called the Line Item Budget in reference to the level of detail to which expenditure budgets are displayed.  The budget development team uses the following processes to develop the budget annually:

• Develop a General and Food Services Funds Revenue Budget based on estimates of resources available from the Federal Government, the Commonwealth of Virginia, and the City of Roanoke.
• Develop a General and Food Services Funds Expenditure Budget based on the expected impact of intended salary raises, estimated changes to other personnel-related costs such as health insurance and retirement benefits, and input from school division departmental leaders.
• Balance budgeted expenditures to budgeted revenues and any anticipated use of Fund Balance.
• Work with the Deputy Superintendent and the Department for School Plants to develop a Five-Year Capital Plan that outlines the anticipated capital needs of the Division and the resources necessary to fund those needs.
• Develop a single-year Capital Projects Budget.
• Develop a single-year Special Revenue Grants Budget.
• Produce a comprehensive Annual Budget that clearly outlines all budget areas noted above.

Budget Development is the process of preparing and adopting, on an annual basis, a financial plan for the subsequent school year (which begins each July 1). The process begins in December, when preliminary revenue projections are received from the City of Roanoke and the Commonwealth of Virginia, and this first look is shared with the School Board for consideration. A public hearing on the budget is conducted in February to obtain citizen comments prior to the School Board’s approval of a high-level (Categorical) budget.  Per City Code and School Board policy, the School Board must approve a Categorical Budget on or before March 14 for forwarding to the City Manager for inclusion in the City budget. After the City of Roanoke approves the City Budget, which takes place on before May 15, RCPS amends its budget if needed to align with final City of Roanoke budgeted figures. The School Board is presented with the detailed budget for approval no later than June 30.

Budget Management is the continued overview of the budget process after adoption of the budget. Virginia School Law 22.1-91 prohibits the over-expenditure of appropriated funds.  Grant additions and modifications are submitted to the School Board and City Council for appropriation, and program managers are provided assistance to ensure compliance with all appropriate budgetary principles and procedures.


If you would like to have a copy of any prior year budget, please contact the Director of Accounting at 540-853-2125. Staff contact information is available on the Accounting Services Staff website link.  The links to the Line Item Budgets are provided on the left-hand side of the screen.