Bidders that download documents from this website take the full responsibility for checking this site for any subsequent date changes or addenda. Roanoke City Public Schools takes no responsibility for informing potential bidders who download documents of changes to original documents.
 
All bids and proposals must be received and time stamped in the Purchasing Office, 40 Douglass Avenue, NW,  Terrace Level, Roanoke, VA 24012 prior to time indicated on the Bid or RFP document, based on the time clock in the Purchasing Office. Electronic, facsimile, or verbal submittals are not acceptable. Bids are opened on the Open Date listed for each bid or proposal. 
 
Hand delivered proposals
Sufficient time must be allowed for the building receptionist to contact the Purchasing Office so that the bid/proposals can be date and time stamped by the RCPS Purchasing Officer. Receptionist will not be responsible for last minute arrivals or late bids.

To retrieve the Invitation to Bid (IFB) or Request for Proposal (RFP) you will need to download Adobe Reader by clicking on the icon and install it on your computer. You will only need to download the program one time.

 

DOCUMENT NUMBER DOCUMENTS

(click on document to open)
DUE DATE TIME
 RFP 2984  RAPID NOTIFICATION SYSTEM  4/22/2019 3:00 P.M. 
  ATTACHMENT #1 - DATA PRIVACY ADDENDUM     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 RFP 2981  EMPLOYEE BENEFITS BROKERAGE AND CONSULTING SERVICES  4/30/2019 3:00 P.M. 
  ADDENDUM #1 - CURRENT CONTRACT SCOPE OF SERVICES     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
RFP 2985   PEST CONTROL SERVICES  5/14/2019 ​3:00 P.M. 
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
IFB 2986  MILLING AND RESURFACING - LINCOLN TERRACE ELEMENTARY SCHOOL AND BRECKINRIDGE MIDDLE SCHOOL 5/10/2019  3:00 P.M. 
  ATTACHMENT #1 - BRECKINRIDGE MIDDLE SCHOOL     
  ATTACHMENT #2 - LINCOLN TERRACE ELEMENTARY SCHOOL     
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - LINCOLN TERRACE ELEMENTARY SCHOOL    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
IFB 2987  FISHBURN PARK ELEMENTARY SCHOOL SECURITY UPGRADES  5/13/2019  ​3:00 P.M.
  ATTACHMENT #1 - ARCHITECT'S DRAWINGS     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
IFB 2989   MORNINGSIDE ELEMENTARY SCHOOL SECURITY UPGRADES  5/24/2019 ​3:00 P.M. 
   ATTACHMENT #1 - ARCHITECT'S DRAWINGS    
  ATTACHMENT #2 - PROJECT MANUAL     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
   ADDENDUM #3 - UPDATE TO LIGHTING FIXTURE SCHEDULE    
  ADDENDUM #4 - DRAWINGS AND SPECIFICATIONS     
  OPENING DOCUMENT - OFFERORS     
 IFB 2990  LINCOLN TERRACE ELEMENTARY SCHOOL SECURITY UPGRADES  6/6/2019  3:00 P.M.
   ATTACHMENT #1 - ARCHITECT'S DRAWINGS    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - REVISED ARCHITECT'S DRAWINGS     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 IFB 2991 FISHBURN PARK ELEMENTARY SCHOOL ROOF RESTORATION  5/30/2019  ​3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - REVISED BID FORM     
  ADDENDUM #2 - SPECIFICATIONS     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 IFB 2988 DUMPSTER SERVICES   6/3/2019 3:00 P.M. 
  ATTACHMENT #1 - REGULAR SCHOOL YEAR SCHEDULE     
  ATTACHMENT #2 - SUMMER SCHOOL SCHEDULE     
  ATTACHMENT #3 - DUMPSTERS BY LOCATION     
   ATTACHMENT #4 - SCHOOL YEAR CALENDAR 2019-2020    
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - SCOPE OF SERVICE    
  ADDENDUM #2 - DUMPSTERS BY LOCATION     
   ADDENDUM #3 - REVISED BID FORM    
   ADDENDUM #4 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
IFB 2995   JAMES BRECKINRIDGE MIDDLE SCHOOL ROOF RESTORATION 6/18/2019  3:00 P.M. 
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
 IFB 2996  MILLING AND RESURFACING - FISHBURN PARK ELEMENTARY SCHOOL AND JAMES MADISON MIDDLE SCHOOL ​7/17/2019  3:00 P.M.
   ATTACHMENT #1 - AERIAL VIEW    
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - PROJECT REQUIREMENTS     
  OPENING DOCUMENT - OFFERORS     
IFB 3000  MILLING AND RESURFACING - RCPS ADMINISTRATION BUILDING  8/23/2019   ​3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEW     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   ADDENDUM #2 - REVISED BID FORM    
  OPENING DOCUMENT - OFFERORS     
IFB 3002  MILLING AND RESURFACING - RALEIGH COURT COMPLEX   10/07/2019  3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEW     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 IFB 3003 ON-CALL TREE REMOVAL AND TRIMMING  10/23/2019  3:00 P.M. 
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   ADDENDUM #2 - REVISED BID FORM    
  OPENING DOCUMENT - OFFERORS     
IFB 3004  GARDEN CITY ELEMENTARY SCHOOL SECURITY UPGRADES   10/22/2019  ​3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  ADDENDUM #2 - REVISED DRAWINGS AND SPECIFICATIONS     
   OPENING DOCUMENT - OFFERORS    
 RFP 3006 ENERGY PERFORMANCE CONTRACT FINANCING  11/4/2019  2:00 P.M. 
  ATTACHMENT #1 - DAVENPORT & COMPANY REQUEST FOR PROPOSAL     
  OPENING DOCUMENT - OFFERORS     
 RFP 3005  ON-CALL FENCING AND GATE INSTALLATION SERVICES  11/18/2019  3:00 P.M.
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 RFP 3007 EXECUTIVE SEARCH FIRM SERVICES - DIVISION SUPERINTENDENT   11/22/2019  3:00 P.M.
   ATTACHMENT B - 2018-19 BALANCED SCORECARD    
  ATTACHMENT C - 2019-20 ACCOMPLISHMENTS BROCHURE     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
RFP 3009   FINANCIAL AUDIT SERVICES  1/31/2020 3:00 P.M. 
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
IFB 3013  VIRGINIA HEIGHTS ELEMENTARY SCHOOL PLAYGROUND UPGRADES   2/21/2020  3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #1 - PLAYGROUND EQUIPMENT INFORMATION    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #2 - REVISED DRAWINGS AND SPECIFICATIONS     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
RFP 3011  NETWORK EQUIPMENT AND RELATED LICENSES   2/26/2020 3:00 P.M. 
   APPENDIX A - PRICING SHEETS    
  ADDENDUM #1 - UPDATES TO PROPOSAL PREPARATION AND EVALUATION OF RFP AND AWARD OF CONTRACT     
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 RFP 3012 COMMUNICATIONS CABLING  3/16/2019  3:00 P.M.
  APPENDIX A - TECHNICAL SPECIFICATIONS     
  APPENDIX B - PRICING SHEETS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   ADDENDUM #2 - EXTENSION OF DUE DATE    
   ADDENDUM #3 - REVISED APPENDIX A (TECHNICAL SPECIFICATIONS)    
  OPENING DOCUMENT - OFFERORS     
 RFP 3014  ON-CALL ELECTRICAL SERVICES  3/2/2020  3:00 P.M.
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   OPENING DOCUMENT - OFFERORS    
RFP 3010  FOOD SERVICE OPERATIONS AND MANAGEMENT SERVICES  3/17/2020  3:00 P.M. 
  ADDENDUM #1 - ADDITIONAL SITE VISITS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  ADDENDUM #3 - ADDITIONAL INFORMATION     
  OPENING DOCUMENT - OFFERORS     
 IFB 3015 JAMES BRECKINRIDGE MIDDLE SCHOOL ROOF RESTORATION OR REPLACEMENT  3/20/2020  3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
   ADDENDUM #3 - ALTERNATE METHOD OF DELIVERY OF BID    
  OPENING DOCUMENT - OFFERORS     
 RFP 3017 INSURANCE AGENT SERVICES  3/23/2020  3:00 P.M.
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   ADDENDUM #2 - ALTERNATE METHOD OF DELIVERY OF PROPOSAL    
   OPENING DOCUMENT - OFFERORS    
 IFB 3016  MILLING AND RESURFACING: FAIRVIEW ELEMENTARY, GRANDIN COURT ELEMENTARY, NOEL C. TAYLOR ACADEMY 3/31/2020   3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEWS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   ADDENDUM #2 - ALTERNATE METHOD OF DELIVERY OF BID    
  ADDENDUM #3 - REVISED AERIAL VIEW GRANDIN COURT ELEMENTARY SCHOOL     
  OPENING DOCUMENT - OFFERORS     
 IFB 3019  HIGHLAND PARK ELEMENTARY SCHOOL AND PRESTON PARK ELEMENTARY SCHOOL SECURITY UPGRADES  4/15/2020  ​10:00 A.M.
   ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - REQUIRED METHOD OF DELIVERY OF BID     
  ADDENDUM #2 - CHANGE OF DELIVERY OF BID TIME     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
  ADDENDUM #4 - DRAWINGS AND SPECIFICATIONS     
 IFB 3020 VIRGINIA HEIGHTS ELEMENTARY SCHOOL AND GRANDIN COURT ELEMENTARY SCHOOL SECURITY UPGRADES  4/15/2020   ​2:00 P.M.
   ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS    
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - REQUIRED METHOD OF DELIVERY OF BID     
  ADDENDUM #2 - CHANGE OF DELIVERY OF BID TIME     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
   ADDENDUM #4 - DRAWINGS AND SPECIFICATIONS    



 

 
  AWARDS    
DOCUMENT
(click on document to open)
AWARDED POSTED
 
 RFP 2977 - Student Transportation Services Durham School Services, L.P.   ​May 9, 2019  
IFB 2986 - Milling and Resurfacing Lincoln Terrace Elementary School and Breckinridge Middle School   Adams Construction Company  ​May 20, 2019  
 RFP 2985 - Pest Control Services Dodson Pest Control  June 3, 2019   
IFB 2989 - Morningside Elementary School Security Upgrades   Worth Incorporated of Virginia  ​June 4, 2019  
 IFB 2987 - Fishburn Park Elementary School Security Upgrades Avis Construction Company, Inc.   ​June 5, 2019  
 RFP 2981 - Employee Benefits Brokerage and Consulting Services Alliant Insurance Services, Inc.   ​June 10, 2019  
 IFB 2988 - Dumpster Services Container First Services   ​June 11, 2019  
IFB 2991 - Fishburn Park Elementary School Roof Restoration  Brazos Urethane, Inc.  June 12, 2019   
IFB 2990 - Lincoln Terrace Elementary School Security Upgrades  Building Specialists, Inc.   ​June 24, 2019  
IFB 2996 - Milling and Resurfacing Fishburn Park Elementary School and James Madison Middle School  Adams Construction Company
​July 24, 2019
 
 RFP 2984 - Rapid Notification System Blackboard, Inc.  ​July 31, 2019   
IFB 3000 - Milling and Resurfacing - RCPS Administration Building   Adams Construction Company ​September 4, 2019   
IFB 3002 - Milling and Resurfacing - Raleigh Court Complex   Adams Construction Company  ​October 14, 2019  
IFB 3004 - Garden City Elementary School Security Upgrades  TBS Construction, LLC   ​October 30, 2019  
IFB 3003 - On-Call Tree Trimming and Removal   Brown Hound Tree Services, Inc.; Shepherd Contracting, LLC. ​November 4, 2019   
 RFP 3005 - On-Call Fencing and Gate Installation Services Sam Fencing  ​December 6, 2019   
 RFP 3006 - Energy Performance Contract Financing  TD Equipment Finance, Inc.  ​December 6, 2019  
 RFP 3007 - Executive Search Firm Services - Division Superintendent McPherson & Jacobson, LLC  ​December 23, 2019   
 IFB 3013 - Virginia Heights Elementary School Playground Upgrades RSG Landscaping and Lawn Care, Inc.   ​March 10, 2020  
RFP 3009 - Financial Audit Services  Brown, Edwards & Company, L.L.P.   ​March 23, 2020  
 RFP 3014 - On-Call Electrical Services Davis H. Elliot Construction Co. Inc.; H&M Electric & Construction, Inc.; Shively Electrical Co.   ​March 24, 2020  
RFP 3011 - NETWORK EQUIPMENT AND RELATED LICENSES   DISYS Solutions, Inc.  ​April 3, 2020  
40 Douglass Avenue NW, Roanoke, VA24012 Phone 540-853-2502